Managing the Patrol Food Purchase is one of the more intensive tasks for the Outing Scoutmaster. A part of the Trip Planning Checklist, this supplemental guide will help make the Food Purchasing go smoothly.
You need to have a solid head count the meeting before the Outing to facilitate:
You need to be familiar with the following guides for Grub Masters:
You must take a hard stance on these points:
Usually Food Purchasing happens at the Peachtree City Walmart on the Wednesday or Thursday before the campout. Troop 279 meets as a group at a predetermined time to start shopping. Grub Masters should have a complete menu and shopping list with them. This is a requirement.
If you meet on Thursday night, remember the Scouts may have Homework and MUST pack for the Campout. Food Buying usually lasts around 1 1/2 hours The Parent(s) of the Grub Master(s) will be responsible for supervising their scout as they purchase food. You cannot manage 2-3 Patrols shopping You are probably the Adult Grub Master, so You have to buy food as well.
The meeting before the Campout, get the Patrol Dry Boxes and Coolers (one per patrol) and bring them to Walmart. The Scouts will place their food items in these containers and take them home.
The Grub Master's take their Patrol's food home and must bring it back for the Outing. They must ensure there is sufficient ice to keep food cold for the outing The Patrol Leaders will sign out their Patrol Kitchens and be responsible for its return (clean and serviceable)
We have found that presenting the Patrol Grub Master with an envelope that contains the budgeted amount of cash for their Patrol keeps overspending to a minimum.
Any food purchases over the budgeted amount will have to be covered by the Grub Master's Parent.
The Grub Master will return any unused funds after purchasing the Patrol's food. Excess funds are returned to the Troop to buy troop supplies: bug juice, paper towels, soap, etc. The Grub Master will give the receipt to the Outing Scoutmaster (You will need this to get reimbursed). If you cannot afford to fill envelops with cash, please see Jack Parks or the Troop Treasurer for an advance of the funds.